Xero vs Saasu

Alexander Kohl Blog, Saasu 49 Comments ,

We get asked a lot: Xero or Saasu. Finally I have put together an overview.

It often depends on your specific needs, so this overview shows large and small differences. Pick what is important to you and ignore the rest and make a decision based on that.

If you are in a hurry, here is a quick decision overview:

Choose Xero

  • If you are an accountant or bookkeeper who wants to work more efficiently with your clients.
  • If you have employees on payroll and want to automate the super payment process.
  • If you want to systemise your operations and automate all time-consuming tasks. Xero and the available add-ons is going a long way towards that.
  • If you want a beautiful and intuitive user experience (even people who hate bookkeeping seem to enjoy working in Xero).
  • If you need multi-currency bookkeeping.



Choose Saasu

  • If you quote extensively to your clients and want to convert these quotes into sales invoices.
  • If invoicing is a major part of your business and you are emailing high volumes of invoices (the email template functions will help you come across highly professional and personal).
  • If you need to send purchase orders to your suppliers, especially while using inventory.
  • If you want to automate the chasing of money by sending automated statements to your clients.


Price Irrelevant?

Xero costs a little more than Saasu, even though Saasu has more features. But the Xero functionality has been designed for maximum user friendliness and minimum bookkeeping time.

Choosing your subscription based on price is not a smart business decision. Online accounting packages are really good at doing one thing: reducing the time it takes to do the books, especially with a disbursed team or mobile office. So what you select needs to fit into your way of running the business, needs to reduce the time you spend entering data and give you the information you need to make good business decisions.

With Saasu at $35 per month and Xero at $49, the time savings should more than cover either of these costs.

The Detailed Comparison

So that you can pick what is really important to you, I have outlined some major differences below. I do not claim for this list to be comprehensive, but it is a starting point. If there is anything you want to add or disagree with, please leave a comment.

Point of SaleAdd-on POS system, Vendis fully integrated with Xero. It also integrates with an online cart (Shopify) to handle inventory across all sales channels.POS developed by Saasu, which works online and offline and integrates with Saasu.Subscription BillingMonthly invoices and automatic deduction off your credit card. Discount for multiple subscriptions.Monthly invoices that need to be paid. Discount for purchasing a year in advance.

User InterfaceXero is beautiful. It is just a joy to work in.Saasu often allows more direct interaction with the data. But some business owners complain about not finding their way around it.
DashboardGood looking and highly customisable dashboard.Simple dashboard with some customisation as to which widgets to show, but not as flexible.
InvoicingEach invoice can include both items and services. Gives great flexibility.You have to decide upfront whether an invoice is an item or service invoice. If you realise that you need to add something to an item invoice that does not exist as an item, it is a slow process adding that.
Recurring InvoicesWorks well. One big advantage is that normal invoices can easily be turned into repeating invoices.Allows to automatically set a payment against the recurring invoice. So when you have direct debit agreements with your clients, Saasu can handle that much better.
Xero to Xero InvoicingIf your suppliers or clients are with Xero, an invoice created by one user can automatically be sent to another Xero account and have all details available as a payable. As more users jump onto Xero that is going to become an increasingly useful feature.No integration for Saasu to Saasu invoicing.
Automated StatementsStatements need to be sent manually. It is possible to do that in bulk though.Great automation with statements. Frequency can be chosen and they just keep going out automatically (only to clients who have outstanding amounts or to all).
Bankfeed SourceUsing Yodlee for all but the big four banks (NAB, CBA, ANZ, Westpac). The signup process for them is a bit longer, but the feed details come through more quickly. For Yodlee feeds a historical date can be specified when they are to start. Unfortunately that does not exist for the big four banks.Using Yodlee for all bank feeds. Can handle bank logins that need tokens since the June update.
Bankfeed MatchingAutomatic bank feed pre-matching really speeds up the data entry.
Allows for adjustments to be entered when manually matching the bank feeds. Much better than in Saasu.
Automatic bank feed pre-matching really speeds up the data entry.
Unfortunately it only works when the amounts match exactly. Saasu says that there is some more smarts in the pre-matching with regards to the bank statement text, but I do not think I have experienced that. When you have the same amount for multiple transactions, all get shown as a possibility (a maximum of 3, which sometimes is a problem, especially when you sell the same priced item to many clients. The 3 matches might not show the one you need.)
Bankfeed RulesFantastic rules to automate the creation of transactions from bank feeds. Amounts can automatically be broken up into different expense accounts (by fixed amounts or percentages). Multi-select and coding is also possible.
The only downside is that bank transfers cannot be created with rules. You have to use a clearing account to achieve that.
Rules only create journal entries, not actual payables and receivables linked to a contact. This is a major downside.
A plus is the possibility to multi-select transactions when creating purchases, sales or transfers from them. All selected will be created as individual transactions.
Multi CurrencyAll transactions are possible between different currencies. The exchange rate is always calculated and can be adjusted if necessary.Limited cross currency functionality. If you have a foreign currency invoice, you cannot match that with an Australian Dollar bank feed coming in. The transaction needs to be re-entered manually. Transferring money from a bank account in currency A to an account in currency B can only be done through a journal entry.
Notes for Bank TransactionsGreat feature when a bookkeeper and business owner work together in Xero. Any bank transactions that the bookkeeper cannot reconcile show up on the client login with a field to leave a note in. The bookkeeper can then code with that information.To achieve the same result in Saasu, we have to create an expense to a suspense account. The client can then leave notes in these transactions in suspense. If the transaction was a transfer or payment for multiple purchases, it means that the payment needs to be deleted and re-created.
The other option is to export all unallocated bank transactions to Excel and give that list to the client.
Bank ReconciliationReconciliations are taken more seriously in Xero. Before changing a reconciled transaction, the user is warned. It is also possible to publish reconciliation reports within Xero. While that does not truly lock the reconciliation, there is “written proof” within Xero that shows the reconciliation has been prepared correctly.A big downside is that bank reconciliations cannot be locked. You can lock periods for data entry, but it is still possible to tick and untick bank transactions easily and without warning.
When editing or attempting to delete a reconciled transaction, there is a warning.
Bank AccountsAny account can be set to allow the receiving of money. This is really useful as it means this account can be selected both as a payment account and as a line item in a purchase or sale (useful for a Drawings account).Bank accounts cannot be used in a purchase or sale, other than booking the payment against them. This is a problem for Personal Drawings which we often want to use both for expenses and payments. The only workaround is to set up two Personal Drawings accounts.
BudgetsBudgets can be entered, but only by month. There are automation functions for that with automatic increases.
Wide variety of reports.
Complete flexibility in creating multiple budgets for varying timeframes. Actuals against budgeted reports are great. There is no easy way to enter multi-month budgets. Each month needs to be its own budget.
Email TemplatesNo email templates, so you have to write each email, including the signature.
For repeating invoices, an email can be setup to be used every time the invoice goes out.
Good templates with token function for all emails (invoice, statements, payslip, etc). They can be prepared using text or html.
QuotingIt is possible to create draft invoices and giving them the title “quote”. It is possible to track the progress of a job from quote to final invoice. I have written a detailed description of how to quote in Xero.Quoting works well. When a quote gets turned into an invoice, it keeps a copy of the quote, so you can always go back and compare original with final.
Purchase OrderNo purchase order function.Purchase Orders can be created and turned into invoices when they come in (also linked to the Inventory management).
Credit NotesEasy to add, allowing for overpayments.Very difficult to enter a payment that is higher than the invoice.
DiscountsOne of the newest feature additions allows for per line discounts as well as storing discounts by client. Great implementation.Discounts are possible per invoice line for item invoices only. It is not possible to define generic discounts for a specific client.
Contacts CreationCan be created on the fly while entering an invoice (just by entering the company name in the invoice field).
No multiple contacts for a single company.
Contacts need to be created by going into the Contacts screen. Multiple contacts can be attached to a single company, but it is a bit clumsy to create a new contact. Saasu forces the user to go to a third screen to enter the company details.
And when creating a second contact for the same company, none of the shared fields (address, website, phone, fax) are copied across.
In the bank feeds, entering a contact that does not exist only has a short visual warning. The transaction is still processed, losing the contact entered.
Duplicate ContactsMerging of contacts and all their attached transactions is possible.When deleting a contact with transactions attached, Saasu asked which other contact to merge the attached transactions with.
Default AccountsNo default income or expense accounts can be defined for contacts. It would be great if that were added. Tax defaults can be set though.No defaults accounts or tax codes by contact can be defined.
Trading TermsTrading terms can only be set on a subscription level, not for each client/supplier.
One possible workaround is using invoice templates for different trading terms.
Trading terms can be set for each client and supplier (on top of subscription wide terms). That speeds up data entry.
PayrollPayroll is integrated into Xero. It has and amazing function for automated super payments (on the large subscription). One click pays them all to an unlimited number of funds through the Super Clearing House and a direct debit.
A downside is that BAS reports are not yet getting the PAYG figures automatically. That is promised for the next release.
Fully integrated payroll that is easy to use. The only drawback is that no history of annual or personal leave taken is available.
TimesheetOnly external plugins, such as FreshBooks. It means that the invoices need to be created within FreshBooks and then pushed across to Xero. Simple integration between the two, but additional costs for FreshBooks.Ability to enter timesheets and create the payrun from it.
However, it is not possible to assign the hours to a specific client. Therefore, invoices cannot be created from it. For anyone charging for their time, this feature is not working. If you just pay your team based on the time they work, it is great.
InventoryNo inventory system, but available through www.unleashedsoftware.com. Again there are additional costs involved.Inventory system fully integrated. It allows creating one sales item from multiple purchased items, so is quite advanced. The enterprise version allows for attributes.
TrackingThere are two custom tracking fields that can be activated for each line item. They show pre-defined lists.
There are specific reports for categories and it is also possible to compare figures by categories in a Profit & Loss report.
Very flexible with tagging invoices and reporting P&L against these tags. No tagging per line yet, but promised to be available soon.
It is very easy to create these tags on the fly.
MobilityGreat iPhone app that includes the uploading of photos of receipts straight into Xero (currently only as an expense claim, but soon as other expenses, too). It is simple to create invoices and email them on the go.Unfortunately, invoices can only be created, but not emailed from the iPhone app. I find it more useful to work with the full version of Saasu rather than the app on an iPhone.
CRM Activities & NotesNot available.Saasu includes a simple CRM that can create activities for contacts for specific dates. They are reminders when you are in Saasu, but it is not possible to send automatic emails – either to the user or a client.
Notes can also be entered for each contact.
User AccessSimple user level restrictions.Possible to generate many different and customised levels of user access. The only downside is that a user with less access still sees all menu items. It is only when they click on something that they are being told that they have no access. Would be much better, not to show the links/menu items that they cannot access.
AuditingXero does not allow deleting of some transactions. Instead they can only be voided. While that might be a nuisance when learning how to use Xero, it is useful to go back and understand developments.
Each change to a transaction is captured with time and username.
Deleting (and bulk deleting) is possible, which allows the fixing of mistakes more easily.
However, only the last user of a transaction is captured, so no real auditing history is available.
Help SystemHighly relevant and detailed help articles.
Absolutely dedicated help team with great answers to all queries.
Amazing customer support for emails and phone queries. The online help files are not always very detailed.
Data Access After Closing AccountXero keeps the date for 7 years and it can be accessed at any time by request. They have also talked about a read-only subscription that might be available in the future.
All date can be exported into Excel, Google Docs (with all formulas) or a pdf document for archiving.
Saasu keeps the data for 7 years and it can be accessed at any time by re-activating the subscription.
All reports can be exported into Excel or pdf to archive the data externally.


I am really keen to hear what I might have missed. What else do you love about Xero or Saasu? What else frustrates you? Please leave a comment.

In any case, I hope this helps your decision to decide what to go with. Both have free trial subscriptions, so just select the one you think is right for you and try it out. If it does not work, you can always try the other.

49 Responses to Xero vs Saasu

  1. Marc Lehmann

    Hi Alex,

    Lots of hard work has gone into this. Well done. Few of things that might be worth checking.

    • Saasu’s dashboard is very customisable “manage” button top right. Add remove the widgets you like to use, drag them around the screen.
    • Phone support is major difference in the value proposition of accounting system providers. Help systems are one thing but our customers can call and get a human straight away which most other online providers don’t seem to offer.
    • Saasu does hold the data for seven years after clients leave. Reaccess data by subscribing again.

    Thanks again for including us in your review. :)

  2. Alexander Kohl

    Thanks for clarifying that Marc.
    The phone support is certainly something worth raving about.

  3. Bruce

    Very comprehensive review, with the exception of reporting.

    What are your thoughts on their relative strengths and weaknesses?

  4. Alexander Kohl

    Thanks for your question Bruce.
    The standout feature is the way the tags can be used in reporting to slice them up in any way you like. Most reports can be looked at by one or multiple tags.
    The management report includes ratios and other summary figures that help to understand a business performance really well. It is also possible to customise the reports (sort and group the accounts in the P&L to reflect the business operations) and add footnotes and summaries.
    In addition, each report can be published within Xero, thus enhancing the communication between financial advisor and client with direct links to the underlying detailed figures.

  5. Elizabeth

    I tried Saasu and it was a complete nightmare. The real killer was when the bank feed importer imported all the data from our (separate) personal account as well as the business account, and then some items were duplicated as well. There were hundreds of items to go through individually, determine if they should be there or not, and delete manually. I contacted support to confirm that there was no other way, and no, “Unfortunately you will need to delete the incorrect data manually one by one.” In a web interface that process is sooooo terribly slow that I just gave up.

    I also don’t like the way it feels like your data is being held hostage. We paid for months of subscription that ended up being useless (see debacle above), and now that we’re not using the service any more we can’t access our data. I understand not being able to add/edit whatever, but I paid a fair amount of money and I feel I should at least be able to export my data as a CSV file, or view it in read-only format, without having to pay yet more money. (Yes, I’ve got most of it exported but the principle of it just bugs me.)

    • Alexander Kohl

      Hi Elisabeth,
      that is a terrible experience. I hope you have found a solution that works better for you now.
      I wonder how the bank feed mix up happened. Which bank was that with?

      • GReg

        I have had similar issues with bank feeds from my credit union, and now only use Saasu regularly for payroll. I’ll see this financial year out, get all the data I can, and probably move to Xero for FY 13/14.

        • Alexander Kohl

          Hi Greg, what Credit Union do you bank with?

          • Greg

            I bank with Victoria Teachers. They don’t have an integrated link, it’s done from a CSV file. Despite having matched some of the transactions, and ticked them, they no longer matched and the accounts are horribly wrong. Payroll and a few outstanding invoices are the only things still working well for me.

          • Alexander Kohl

            Hi Greg,
            you might want to try to use a more common bank import format and adjust your csv from Victoria Teachers in such a way that it has that format.
            Hope that helps.

  6. Marisa Russo

    This info has saved me a lot of time… the best information I found on comparing the online accounting systems.

    Thanks you so much, Marisa.

  7. Ryan Cross

    It might be worth mentioning how each system handles multiple currency. Other people would probably also be interested to realize that Saasu has an integrated Point of Sale (POS) system as an add on.

    It may also be a bit trivial, but Saasu doesn’t have recurring billing but you can purchase different lengths of time, up to 12 months (with a discount). From what I can tell, Xero automatically bills you each month but you can’t purchase in advance or get discounts for a longer commitment.

  8. Ryan Cross

    Also, while both Xero and Saasu use the same API provider for bank feeds, I’ve been told that Xero also has their own script for the 4 main Australia banks, which means that (for those banks only, but probably covers most people) the transactions show up MUCH quicker in Xero. Saasu (more so, the API provider) is usually about 3-4 days behind what the bank actually shows online even though the transactions are supposedly checked/imported multiple times per day.

  9. Alexander Kohl

    Hi Ryan,
    I’d be interested to hear how Xero and Saasu handle multiple currency differently?
    I have added your other points to the main overview. Thanks for that.

  10. Richard Lin

    Hi Alex,

    It is so good to see your comparison for Xero and Saasu here, lots of good works been put in and lots to learn from…

    We wish our product can be up there with your comparison chart one day.
    Hopefully, our SaaS – iParaV.com (100% Australian Made) can be another strong contender soon. We are also looking for accounting/bookkeeping partners too.

    We try our best to adopt very generic approach to not only serve for users in Australia (are we too ambitious?). You are very welcome to take a look at our product.

    Multi-Language, Multi-Currency and Multi-Company all in One Single Account.

    • Alexander Kohl

      Hi Richard,
      hope it goes well for you. I have not had time to look at your product yet.

  11. John Stitt

    Your comparison is great, but one has to try them to fully understand them. I am an accountant who has to decide which program to recommend, or both, to clients?
    One of our software providers had an agreement with Xero. They then changed & promoted Saasu. They have now dropped their agreement with Saasu & have written their own online book-keeping program.
    I think Xero would better suit most of our micro SME clients. I see Saasu as more appropriate to our largest manufacturing, multiple-entity client. There is also MYOB Live Accounts, and iBiz, the program I mentioned above.

    • Alexander Kohl

      Hi John
      I absolutely agree, you really have to try to see what fits. For you as an accountant though, there is a huge impact on how you run your own practice and the time savings that can be gained from specific programs.
      If you want to tell us about them one day, I’d be really interested to hear.

  12. gillian van Niekerk

    i’ve looked at both Saasu and Xero and from my pov (ie, a SBO, and a ‘creative type’ at that!) I really prefer Xero. But as a start up small business just struggling to pay rent and build my customer base, I cannot justify $49 per month for this service. Saasu has a $9/month option that would suit me just fine. Xero’s comparable plan (ok, it’s pretty much limitless for my needs) is $600/year! ouch. it probably is 5 times cooler, but certainly doesn’t achieve 5x the productivity, or 5x the time saving. I’ve been using MYOB as a trial and hated it – ugh, no explanations necessary right? :) I really have little interest in viewing their new cloud-based program as I have little faith in their ability to create anything a person like me would like. I’m still stuck between the 2; I love the Xero interface, but can’t justify the x5 cost.

    • Alexander Kohl

      Hi Gillian,
      so it comes down to love or money…

      Well, I want to add something else to the mix then. I have not looked at any of these, but came across other online accounting packages for Australia recently. One of them is even free (you get a few ads).

      I love the entrepreneurial spirit that let’s people develop something like this. A big project. But I also am really conscious that reliable support is essential for cloud packages. So for now, I am sticking to the leaders and hope that these newcomers find their own niches that they can fill successfully.

      That probably does not help in your immediate decision. So I’d say go with love. Life is too short to worry about money too much.

  13. gillian van Niekerk

    well I hear what you’re saying Alex, and i agree, which is why we live in a nice suburb and drive a nice car and I have a gorgeous rented space for my studio…… I’ve spent my money on things that I love… while I think Xero is way cooler, it’s just a tool to me, like a … toaster? sure it’d be nice to spend more money on the flashy one, but frankly, it does such a mundane thing that, whilst essential (for dreary govt purposes at least), is hardly deserving of being on the Alist on $$ spent.

    • Ivan

      totally agree with this comment. It’s the same reason why I moved from Xero to Sassu. You get more features with sassu than with the most expensive version of Xero. Yes, Xero’s interface is nice but to be honest it’s not worth that much, once you learn the interface you wouldn’t take longer.

  14. Mike Block CPA

    Three cheers for competition and for reviews like this, which highlight differences. Xero email support seems far better than time wasting (waiting) phone support, especially since Xero support calls you if you have problems with answers.

  15. Poy TB

    Wow.. what a great comments and KUDO to Alexander for putting these together mate.

    I have been Xero fans for a long time but now i might check out saas out and save myself $30!

  16. catherine lowe

    Thank you so so much for this fantastic review! And for everyone who commented.

  17. Nick Britton

    Can anyone shed light on which one is best for eCommerce? I had a client that was advised by a web developer/designer to use Saasu. Can anyone confirm or dispute this? I haven’t looked at either really yet, but I don’t think I want to learn both.

    • Alexander Kohl

      Hi Nick,
      the first decision should always be based on what the eCommerce store needs to achieve for the client. Is it just a store or does it also need to handle e-marketing? Does it need a warehousing solution?
      That is was is going to make a business successful. The accounting package needs to fit with that. A good place to start looking for integrations is OneSaas. It integrates a lot of different platforms in an easily customisable way for a very low monthly cost.

      • Mark Warburton

        I agree. It depends on what you want. For us, Saasu has been a bit of a disappointment as it does not handle bank fees in the bank feeds unless these actually come through as bank fees in the feed itself (which we found it does not in most instances).

        If you are trying to match a payment to an invoice that has a bank fee or forex fluctuation, this has to be done for every single transaction using a journal entry unless the bank fee comes through as a bank fee in the feed itself.

        Also, if you do cash-based accounting with the ATO then there is no support for your cash-based balance sheet at the end of the financial year, so again, this adds extra work and frustration. I am now of the view that the extra charges for Xero can be justified so we don’t have to pay our accountant to do this, which has turned out to be considerably more expensive.

  18. Melanie Power

    Thanks Alex for such an extensive review between the products. I’m just about to come on-board with Sassu as I have clients wanting POS and online e-commerce solutions. I just LOVE Xero, but Sassu does seem to bring extra features that seem to suit the POS type of client better. After all – it is about providing the right solution for the client. Again, thank you for the time and effort you have put into this comparison, and thanks for everyone’s comments. Being part of such a supportive community in this industry is wonderful! Cheers! Mel :-)

    • Alexander Kohl

      Hi Melanie,
      you might want to have a look at Vend, which is an amazing POS system.
      While the Saasu POS system comes from the same development team as Saasu, the Xero-Vend integration makes it work seamlessly. I have not looked at either POS systems in much detail, but would love to get your feedback once you have.

  19. Catherine-Xero

    Thanks Alex! This will be very helpful to people looking at both products.

  20. Jenny Waugh

    Hi Alexander,

    Stumbled on this during my online wanderings. As someone who has supported both Xero & Saasu, my congratulations to you. It has to be the best comparative review I’ve seen.

    Kind Regards


  21. Rehan Sheikh

    Great Work ! Love this comparison. I just have one last question, which one of them is best for handling multi currency ( I have a client with receives and pays in 5 currency through paypal).


    • Alexander Kohl

      Hi Rehan,
      it depends on how you use PayPal. If you only have an Australian Dollar, Xero works better. The reason is that the bank feed amounts come through converted into Australian Dollars.
      In Saasu on the other hand, the bank feeds come through with both currencies and often a different conversion rate. So the only solution we have found is to delete the transactions and re-create them. (If anyone knows a better way, please let me know).

      If you have multiple currency accounts in PayPal, you need to set up a PayPal account in both Xero and Saasu for each one. Then the transactions come through without an exchange rate attached and it works in both.

      So when you have foreign currency income into an Australian Dollar PayPal account, Xero is the better choice. Mind you, in that case, you do not even need multi-currency in your subscription, because all amounts come as Australian Dollars.


      • Mark

        We are a Saasu user. Saasu advertise Paypal integration.

        All businesses using Paypal will have have bank transfers from Paypal and many will also have foreign currency transactions. I was informed yesterday by Saasu support after an issue with non-population of data from our Paypal account that bank transfers from Payal, foreign currency Paypal transactions and eCheques are not supported by the Paypal feed.

        We rely on Saasu for automatic population of banking data. Unfortunately, as the Paypal feed currently stands in July 2015, this is only partially implemented: Saasu will silently fail to record some classes of Paypal transactions. This quickly becomes a transaction capturing nightmare that means you have to very carefully audit what is transferred and manually capture those transactions that are not automatically captured. It can be more time-effective to simply manually capture the transactions, which means that the advertised automation features of Saasu are of no benefit.

        There are some limited workarounds: Saasu puts little triangles next to unmatched transactions in the Paypal feed in “All” view. Sometimes this can help identify holes (e.g. bank transfers where the receiving account is also a Saasu bank feed and the receiving bank account transaction has been reconciled). Unfortunately, the triangles only appear in All view and you have to trawl through *All* of your transactions to see the little triangles (exceptionally time-consuming and triangles can be easily missed). This also does not address the problem of foreign currency payments that will not show up at all in the Paypal Saasu feed.

        A warning to prospective Saasu users to be aware of these severe limitations. If Paypal integration is important to you, you might want to use a different provider. Also be aware that Xero appears to have similar issues.

        • Alexander Kohl

          Thanks for your detailed input, Mark.

          The bank transfers from PayPal will appear in your bankfeed on the bank account. Wouldn’t you just reconcile that as a “Transfer to PayPal” transaction?


  22. David Ecklestein

    Question re: Spcifics of SAASU please Alex?

    How do you produce a “Cashflow Report” please?

    XERO has some wonderful reporting features, that being new to SAASU I can’t seem to locate in SAASU.

    • Alexander Kohl

      Hi David,
      in Saasu, you’ve got the cashflow graph on the Dashboard, but there is no integrated cashflow report.

  23. Kathy

    In regard to Multi Currency, I use Saasu and find it great. Not sure how others work but if I invoice a customer in US$ for example it is clearly shown on the invoice that it is US$ and I can see the current exchange rate as to what I may expect to get in Aust $. When the funds come in I simply go to the invoice and deselect the Exchange Rate tick box and enter in the amount in Aust dollars that I received – you never get the rate that is shown which is automatic. My Aust $ amount is shown in the bank rec and all is good.

    Also I dont know if Xero has changed but at the time I did a comparison Xero could only have one delivery address for each contact which was no good to me as I ship to a customer that is always billed to the same place but delivery can be up to 20 different contact people and sites….. Saasu is great for this as you can have as many contacts as you like and can select the bill to address and then a totally different shipping person. I really like this feature and it works well for our business.


    • Alexander Kohl

      Hi Kathy,
      Unticking the exchange rate in the invoice certainly works. My criticism is that this cannot be done from within the bank feeds. In Xero that process is totally integrated into the bank feeds. You can just match the Australian Dollar Amount with the foreign currency invoice and the automatic exchange rate gets overridden. Very efficient.
      With regards to shipping addresses and multiple contacts, Saasu is the program of choice. Xero only has one contact and one posting and shipping address per client.
      Thanks for your comments.

  24. Sarah

    Hi, I great comparison! I was just about to purchase Xero and came across this. Now I’m heading more towards Saasu. Are you able to give me more information regarding inventory? I know that Xero provides a great integration between unleashed (and magento – my website platform) but the price for both is quite expensive! How does this compare to what saasu offers? I run a jewellery retail and manufacturing business and deal with a fair amount of consignment work, which is very hard to track. I am really after something that will be able to handle some of this. Can you offer any suggestions?

    • Alexander Kohl

      Hi Sarah,
      I have to admit that I do not know Unleashed in detail, so cannot really compare to the Saasu inventory function. But you are definitely right, for the price of Saasu you get a lot of functionality. With your consignment work, the custom fields in Saasu might be beneficial for you.
      Whatever you decide, be aware that any inventory system is difficult to keep up to date. The biggest cost is the time it takes to use it properly and keep all items up-to-date. I would not make this decision based on the financial cost alone, but really take the time to check out what helps your business run smoothly and what saves you the most time in the long run. Often not easy to see during research and trials. Maybe try to find some business owners who are running one or the other system and get their input.
      All the best

  25. Cathryn

    Hi there.

    I am looking at the pricing on Saasu. The $9 is for “one bank feed” – does this mean one bank account? eg if we have a credit card, cheque account and savings account for our business, would this count as 3 bank feeds?

    Thanks in advance!

    • Alexander Kohl

      Hi Cathryn,
      that is correct. It would be three bank feeds for your situation. If you credit card was a debit card going through the main account and the only transactions through the savings account are transfer to and from your cheque account, you could make it work with one bank feed.

      Best regards

  26. Steve

    Hi Alex

    Great review.

    Do you know if Saasu have limits on the number of bank transactions that it can process per day?



    • Alexander Kohl

      Hi Steve,
      I do not think there are any limitations.

  27. Di

    As an avid Quickbooks fan I found Saasu very limiting, when I tried for the first time yesterday. For example I miss the powerful “find” feature in Quickbooks. I also hate the fact that if while looking through the General Ledger, you decide to edit a transaction, the program takes you right back to the top/start of the General Ledger – this is seriously annoying. Also not being able to see the Charts of Accounts at a glance (or am I blind?), and not being able to correct the classification of accounts ……… Argh!!!

  28. Helena

    I read somewhere that Xero has a max no. of invoicing/transactions per month which has not been solved yet , whereas Saasu copes easily. Are you able to comment further and state the no. of transactions allowed for Xero?

    • Alexander Kohl

      Hi Helena,
      Xero has a soft limit of 1,000 invoices per month. If a business requires more than that, a more powerful accounting solution might be more suitable for them.
      We have converted an organisation with 16,000 open invoices and there was no performance issue with that.

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